Last updated: 06.11.2025

1. Data Controller

Jana Van Moer

Business name: Jana Van Moer Photography

Website: www.janavanmoer.com

Email: jana.van.moer(@)icloud.com

Phone: 0479371893

Address: Sudentie 46, 96500 Rovaniemi, Finland

Jana Van Moer is the controller of your personal data and is responsible for this website.

2. What Personal Data We Collect

We may collect and process the following types of personal data:

• Contact details (name, email address, phone number)
• Booking information (event details, location, participants’ names)
• Communication data (messages sent via contact form or email)
• Photographic content (images taken during photography sessions, with consent)
• Website usage data (IP address, browser type, pages visited, cookies)

3. Purpose and Legal Basis for Processing

We process your personal data for the following purposes:

Purpose ->  Legal Basis

Managing inquiries and bookings ->. Contractual necessity

Delivering and editing photographs ->  Contractual necessity

Managing customer relationships ->  Legitimate interest

Marketing portfolio work (with consent) ->  Consent

Complying with legal obligations (e.g., accounting) ->  Legal obligation

Website analytics and improvement ->  Legitimate interest / consent (cookies)

4. Cookies and Tracking

Our website uses cookies to improve your browsing experience and analyze traffic.

You can adjust your cookie preferences or disable cookies in your browser settings.

5. Data Retention

We retain personal data only as long as necessary to:

Fulfill our contract with you, or comply with legal recordkeeping requirements (e.g., tax and accounting laws).

Photographs and consent forms may be stored securely for archival or portfolio purposes, unless you withdraw your consent.

6. Data Sharing and Transfers

We may share personal data only with trusted service providers, such as:

Website hosting provider (located within the EU/EEA)

Email or client management services (for booking communication)

Printing labs or album suppliers (if required for fulfilling your order)

We do not sell or rent personal data to third parties.

If data is transferred outside the EU/EEA, appropriate safeguards (such as EU Standard Contractual Clauses) will be applied.

7. Your Rights

Under the EU General Data Protection Regulation (GDPR), you have the right to:

• Access your personal data
• Request correction of inaccurate data
• Request deletion (“right to be forgotten”)
• Restrict or object to processing
• Withdraw consent (for example, for marketing or photo publication)
• Request data portability

To exercise these rights, please contact: jana.van.moer(@)icloud.com.

If you believe your data has been mishandled, you may contact the Office of the Data Protection Ombudsman:

📍 Tietosuojavaltuutetun toimisto

Website: https://tietosuoja.fi/en

8. Security

We take appropriate technical and organizational measures to protect your personal data against unauthorized access, loss, or misuse.

Photographic materials and client information are stored securely and accessed only by authorized personnel.

9. Changes to This Privacy Policy

We may update this Privacy Policy occasionally.

The latest version will always be available at https://www.janavanmoer.com/privacy-policy/.

10. Contact

If you have any questions about this Privacy Policy or your data, please contact:

Jana Van Moer Photography

Email jana.van.moer(@)icloud.com

Website: www.janavanmoer.com